Secretary - Dylan McDonald phone
3182636
C/- PDC fax
3182673
Homebush Road glentunnel.school@xtra.co.nz
Glentunnel
CANTERBURY 8170
Meeting: Monday 2 December 2002
Present: Anne McAndrew (President), Trevor
Cochrane (Vice-President), Noel Langridge (IPP), Malcolm Bennett (Treasurer)
Dylan
McDonald (Secretary), Neil McAndrew (Committee), Pete McAndrew (Committee)
Visitors:
Meeting open at 8.09pm
1. Apologies:
2. Additions
to the Adoption of the Agenda:
3. Minutes
of the Previous Meeting: Thursday 12 November.
a) Moved for acceptance: Noel, Neil Carried.
Matters
Arising
i) Thank you to Trevor for the work
at the speed shearing raffle night. $582.20
ii) One of the raffles went missing.
iii) Certificate of exemption from IRD
granted. $240.97 exempt.
iv) GST registration forms available,
advised not to register, as we are too small.
v) Press Bill has been paid.
4. Inwards
Correspondence:
1. Canterbury Rugby Sub Union - JAB
selector/coachers and team managers for rep teams 2003 season wanted.
2. Margaret Reeve (Lenco) - Jersey
costs 2003 season.
3. Hamish Riach (CEO CRFU) -
Congratulations for success in 2002 season.
4. Ellesmere Rugby Sub Union - AGM
agenda 4 December, 2002.
5. Ellesmere Rugby Sub Union - JAB AGM
minutes 30 October, 2002.
6. Glentunnel School - Invoice -
$22.50 certificates photocopying (season JAB)
7. Noel Langridge - copy of customer
enquiry - shirts etc (Garment Graphics)
Discussion
regarding application for Division 1, will likely come up at the Ellesmere Sub
Union Meetings. Pete requested to read the letter from CRFU. Noel will attend the ERRS AGM.
Moved
as Tabled: Carried.
5. Outwards
Correspondence:
Anne
has applied to Ellesmere for Division 1 team to and notified of change of
officers before 28 November.
Moved
as accepted by . Carried.
6. Reports
a) President
b) Treasurer
In our bank account we have. $2953.87
Account from Glentunnel School $22.50 moved
to be paid by Malcolm/Noel carried.
Malcolm has ordered an order book
with club letterhead on it.
Change of signatories form needs to
be done. A copy of Dylan’s driver’s
licence be given to Malcolm so that Dylan can become a signatory (as per normal
- have secretary, treasurer and chairperson)
Report moved for acceptance Malcolm/
Noel carried.
c) Division 1
d) Division 2
e) JAB
f) Fund-Raising Committee
General Business
1: Outstanding
Account - Shirts etc. Legal opinion from Malcolm’s lawyer
- go to the police. At 1.15pm the next
day, Ashley’s lawyer (Steve Hembrow) said the first step is a letter. He asked for the facts. The club should send a letter to Eddy. It is in the minutes that the club would be
self-funding, the goods become the property of Edward Arnold, the goods are
effectively advertising. What about the
supplier? They should be given the
courtesy of a letter or a visit about the clubs lack of control, didn’t order
the goods, no order number, no knowledge of goods being charged to the
club. Furthermore, Malcolm contacted the
supplier in person, John Whitehead said that Noel had been to see him and had
never met him before that day. He said,
that is what Edward told him to put. He
wanted to know why the invoices had not been received. He had had dealings with Hororata Hotel, had
been okay in the past. He had instructions
from Eddy to get this gear and Michael Irvine went there to have a look at the
jackets and the design. The smallest
account, polo shirts etc, was the first one to be finished (as explained to Ed
Arnold), all the time John thought that Eddy was paying for the whole lot. They decided on the set up of the jackets and
the polo shirts, collected by Edward on the 11/6/02. The tracksuit tops, were drip fed to the
team, someone from the III team picked them up over a few weeks. When the last lot were ready, Eddy said they
were picked up from supplier, Eddy turned up in the red van with Hororata and
Canterbury Draft on it. John Whitehead
is prepared to come a meeting. Malcolm
indicated that Eddy had denied knowledge of the shirts, John said that was a
lie.
Noel has asked John Whitehead to
give us a copy of the quote that we put in for a grant. This will allow us to more accurately
identify why there was a discrepancy between the amount requested and the final
amount that it cost.
Malcolm felt that Eddy told us lies
at the meeting and thinks we need to send a letter to Eddy Arnold for a
response. That it is Eddy’s
responsibility to settle the account.
John was quite reasonable about the ordeal.
Selwyn Rugby Football Club still has
an outstanding account for the jackets.
There is the dilemma of the
application process to get money for the club through the Pub Charity Inc.
Noel indicated that Eddy will apply
to Pub Charity if he is given a bill.
There is still a shortfall of $400 if we use the money from the Pub
Charity.
Malcolm Moved that we send a letter
to Eddy Arnold, written and signed by Malcolm, Merv, Dylan outlining the exact
costs involved in having the III team and the balance to settle the account
before the end of the year. Seconded by
Pete. All in favour, carried.
If we send him an account and he
wants to go through Pub Charity, any resolution will need to go through the
committee.
2: Noel brought up the costs of the
bill for posts. Noel claimed through his
own public liability, there was an accident when digging, $295 money
outstanding, the Council has indicated that the two plans of wiring were
different. Noel is investigating with
the council. The Combined Sports now
have a public liability insurance for any work.
Noel was voluntarily doing the work.
Noel wants to know if it is okay for him to get this outstanding amount
through the council.
3: Hay carting - Pete has some guys
jacked up to get this work done. This
fund-raiser is for the rugby club. The
money raised from this venture is to go towards the costs of Division 1
team. On Saturday - 6/7 some rugby guys
went to Hororata and were involved in a study about rugby boots. Shane Dickson asked for the money (donation)
to be sent to the Rugby Club.
4: Malcolm has a new
cashbook so all teams will be separated in terms of income and expenditure.
5: Golf Tournament - if it is to go
ahead, then it must be actioned sooner than later. Ashley suggested that Meridian may be
involved as a Corporate Sponsor. Graham
Simes will be a good person to organise it.
Pip Oliver needs to know some dates to use as a guide. Dylan indicated that the School will not be
having a golf fund-raiser in 2003. Start
of March is a good time, suggested by Anne.
Noel suggested Mid March. Our start
date for Division I is 24 March. 16 or
23 of February or the 2nd of March suggested to Noel to go for.
6: Stock drive discussion, 2002 was
done in April. Shane was talking to
Noel, and could approach a firm to buy Bobby Calves and then sell them back to
the company. This is a possible source
of money for the club. Weaned calves
are available now.
7: Firewood drive needed at Grasslands
- Saturday 1 February. Log splitters on
the go - Mac Mart to be approached for free use of log splitter. Major fund-raiser for the whole club. Dylan to ask Mac’s Mart for the log-splitter
(or Jerry). If Saturday is wet, then do
on Sunday.
8: Pete suggested that Lamb Crutching
is another fund-raiser.
9: Robbie Merriman was approached to
coach the III team, Dave Hynam was approached to coach forwards. Dylan has asked Rod Oliver if he was keen to
coach. Shane is keen to do the
backs. Trevor to ask Richard Loe if he
knows anyone. Bob Bennett has been out
of rugby for long time.
Meeting Closed - 9.20pm. Minutes Approved: Chairperson
At
the January Meeting (date) 23
January 2003.
Next meeting.
Meetings to be held Third Tuesday of each
month.
21 January 18
February 18 March 15 April
20 May 17
June 15
July 19
August
16 September 21
October 18
November 16
December
Copies of Minutes to:
Malcolm 3182845 (fax)
Noel 3182864 (fax)
Neil McAndrew Boulder Park, RD2 Darfield