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Secretary - Dylan McDonald†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† phone 3182636

C/- PDC††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† fax 3182673

Homebush Road†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††




Meeting:††††††††††††††† 11 March, 2003

Present:††††††††††††††† Anne McAndrew (President), Malcolm Bennett (Treasurer), Dylan McDonald (Secretary), Trevor Cochrane (Committee),Mike Searle (Committee), Pete McAndrew (Committee), Juanita McAndrew (Committee), Merv Hynam (Committee), Shane Dixon (Committee). Ted Webster (III Coach), David Hynam (III Coach)



Meeting open at 8.07pm


1.†††††††††††† Apologies:††††††††††††

Noel Langridge, Neil McAndrew, Ash Williams - Malcolm, Juanita - Carried


2.†††††††††††† Additions to the Adoption of the Agenda:†††††††


3.†††††††††††† Minutes of the Previous Meeting:††† Tuesday 18 February, 2003.

††††††††††††††† a)†††††††††††† Moved for acceptance:†††††† .Trevor/Dylan†††††† Carried.

††††††††††††††††††††††††††††††† Matters Arising

††††††††††††††† 1.†††††††††††† Dylan to send letters and get his act together with regard to these.

††††††††††††††† 2.†††††††††††† David asked about the Wrightsons biscuits.


4.†††††††††††† Inwards Correspondence:

1.        ESRU - Receipt $120

2.        ERSU - Reminders

3.        ERSU - Delegates Meeting Agenda, Correspondence, Previous Minutes

4.        CRFU - Rugbysmart Accreditation Process, including Coaching and Player Development Plan

5.        CRFU - Copy - Club Grant - invoice required - $5251.26

6.        ERSU - Receipt $800 Div I Bond and Entry.Minutes of Sub-Union Management Committee

7.        NZRU - Mouthguards will be enforced

8.        CMI - Canterbury Medical Imaging - Offer of X-Ray services - $25 per player


††††††††††††††† Moved as Tabled:††††††††††††††† Dylan/Merv††††††††† Carried.


5.†††††††††††† Outwards Correspondence:


Moved as Tabled:††††††††††††††† Anne††††††††††††††††††††† Carried.


6.†††††††††††† Reports

a) President

b) Treasurer

In our bank account we have.(10/3/03)††††††††††† $12173.46

Accounts outstanding.†††††† Coalgate Tavern- liquor for golf tournament, scotch†††††††††††††††††† 494.24

††††††††††††††††††††††††††††††††††††††††††††††† Malvern News††††† - JAB †††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 67.20

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† - Players for Div III††††††††††††††††††††††††††††††††††††††††††††† 42.00†††††† †††††††††††††††

††††††††††††††††††††††††††††††††††††††††††††††† Walshes Meats††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 73.00

††††††††††††††††††††††††††††††††††††††††††††††† Glenroy Naturally†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† 49.95


Money Received from Golf Tournament, Firewood Drive etc, a healthy position commented considering the position we were in at the beginning of the year.


Moved for payment††††††††††††††††††††††††††††† Malcom/Trevor††††††††††††††††††† Carried


3 orders for wood still, some to deliver.

$800 cheque to ERSU has been receipted and will be used to off-set other costs.


c) Division 1

d) Division 2

e) JAB

f) Fund-Raising Committee


General Business

  1. Golf Club - final costs and amount raised, not yet known.Some accounts still to be rendered.
  2. Socks - Rod Oliver informed that Selwyn Socks are no longer made - a 4 week turnaround.If we change to hoops, we can get straight away.Anne Moved that we order 50 juniors and 60 seniors socks ordered through Rebel Sports.Dylan seconded.All in favour, carried.
  3. Shorts - Anne moved to get quote for shorts from Rod - apply through pub charity with form from Coalgate Tavern.Dylan to get the form.Apply for monogramming, shorts cost, GST - Carried.
  4. Balls - new balls to be purchased - 2 for the IIIís 3 for the JABís size 3 and 2 size 4.
  5. Quotes to be faxed to Dylan.
  6. Ties to be ordered - quotes to Dylan.Parisian neckware or ESKAY provided last time.
  7. Reminder - SUBS - Seniors - $75 subs, reduced to $50 if paid in full by 30 April.JAB - 25 for family, 15 for child or reduced to 15 for family or 10 for child if paid in full by 30 April.
  8. First Aid Kit - to be got free from Lee Golding - Questioned by Ted.Dylan to follow up.
  9. Discussion about our Division 1 rejection - disappointment shared by all members.Anne has followed up to Ellesmere.Reason given by Dunsandel/Leeston/Irwell said no to combining.Ellesmere does not have a promotion/relegation system, will be discussed at delegates meeting tonight.Gavin Eastwick has left a back-door slightly ajar by 22 March.
  10. Merv given permission to organise photographer for Club Day.
  11. Trevor C gave Malcolm $260 for bus to Timaru.
  12. Friday night tickets to Crusaders vs Chiefs, being offered to Ash Williams.Friday 18 April to Sharks given to Trevor C.Cats Tickets 12 April given to Merv.
  13. No under 11 team.


Duties for Secretary

Faxing transfer forms to Wendy Busch, and letter from Grasshoppers RFC.



Meeting Closed - 9.21pm.††††††††††††††††††††††††††††††††††††††††††††††††† Minutes Approved:††††††††††††† ††††††††††††††††††††††††††††††††††††††††††††††† Chairperson


††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† At the April Meeting (date)†††††††††††††† †††††††††††††††††††††††††††††††

Next meeting.

Meetings to now be held Second Tuesday of each month.


8 April†††††††††††††††††† 13 May†††††††††††††††††† 10 June†††††††††††††††† 8 July

12 August†††††††††††† 9 September†††††††† 14 October††††††††††† 11 November††††††† 16 December


Copies of Minutes to:

Malcolm††††††††††††††† 3182845††††††††††††††† (fax)

Noel††††††††††††††††††††††† 3182864††††††††††††††† (fax)

Neil McAndrew††† Boulder Park, Sleemans Road, RD2 Darfield

Merv†††††††††††††††††††††† copy from school

Dave†††††††††††††††††††††† 3182708 (fax)